Regulations of the 2017 edition of Run In Reims
Updated on 3rd April 2017
ARTICLE 1 - PREAMBLe
Run In Reims is a sporting event which combines three individually-timed road races which will take place on Sunday 15th October 2017 in the city of Reims: a 10k, a half-marathon and a marathon (hereinafter collectively “the Event”). The City of Reims is the owner of the event, but Run In Reims is organised by Amaury Sport Organisation (A.S.O.), (hereinafter “the Organiser”) and under the authority of the Fédération Française d’Athlétisme (F.F.A. - French Athletics Federation).
The present Regulations are complementary to the “A.S.O. Challenges” online registration platform’s General Terms of Sale. Participation in the Event involves the express and unconditional acceptance by each participant of ASO Challenges’ General Terms of Sale, these Regulations and any instructions addressed to participants by the Organiser.
The present Regulations may be modified until the day of the Event. In this event, participants will be informed of this modification by electronic mail.
In the event of any inconsistency between the terms of the present Regulations and the ASO Challenges’ General Terms of Sale, the terms of the Regulations shall prevail.
ARTICLE 2 – ROUTES
The routes, covering a distance of 10 kilometres, 21.097 kilometres and 42.195 kilometres comply with international road race (IAAF and FFA) regulations. Details of the routes can be consulted on the Event’s website (www.runinreims.com).
ARTICLE 3 - PARTICIPATION CONDITIONS
The 10k race is open to runners be they licence-holders or not, born on 15/10/2001 or before.
The half-marathon is open to runners be they licence-holders or not, born on 15/10/1999 or before.
The marathon is open to runners be they licence-holders or not, born on 15/10/1997 or before.
Participants born after 15th October 1999, who will be minors on the day of the Event, must provide a parental consent form. Participants are reminded that checks will be carried out during the Event to ensure that it takes place according to these regulations. It is expressly indicated that participants take part in the Event at their own risk and solely under their own responsibility.
In order to participate in the Event, participants must provide the Organiser with:
- an FFA or FFTri licence which is valid on the day of the Event;
- or an FSCF, FSGT, UFOLEP licence which is valid on the day of the Event and which must include the wording “non contre-indication à la pratique de l’athlétisme en competition” (“no contra-indications for participating in athletics competitions”) or “non contre-indication de la pratique de la course à pied en competition” (“no contra-indications for participating in running competitions”).
- Or present a medical certificate or a copy (for those not holding a licence), issued less than a year before the date of the race, including the wording “absence de contre-indication à la pratique de l’athlétisme en competition” or “non contre-indication de la pratique de la course à pied en competition” (“no contra-indications for participating in athletics competitions” or “no contra-indications for participating in running competitions”).
Foreign participants must provide a medical certificate stating that they have no contra-indications for participating in “athlétisme en competition” (“athletics competitions”) or “course à pied en compétition (“running competitions”), even if they hold a competitive licence issued by an IAAF affiliated federation. The certificate must be dated and signed and must allow the doctor to be identified, regardless of whether the latter works in France or not. If the doctor is foreign, the medical certificate must be written in French, English, Spanish, German, Italian or Portuguese.
The medical certificate or the photocopy of the licence must be handed over when the participant collects their race number and at no other time. No medical certificates that are sent beforehand, by post or by email, will be accepted. Verifications of the authenticity of medical certificates and licences may be carried out.
ARTICLE 4 - REGISTRATION
Registration for the race may only be done via the online registration platform at the following address: http://www.asochallenges.com/ (hereinafter “ASO Challenges”), from Tuesday 4th April at 3pm. Anyone who wants to take part in the Event must register as an ASO Challenges member beforehand and fill in a form.
The students/apprentices rate will apply to anyone who presents a student card (valid in October 2017) as well as an identity card, when they come to pick up their race number.
The jobseekers’ tariff will be available to anyone who has sent the supporting documents (valid in October 2017) to the following address: email@example.com
All registrations are firm and definitive, and no refunds will be given in the event of a registration error, impediment for medical reasons, lack of availability etc.
For participants wishing to subscribe, “cancellation” insurance is available when registering on ASO Challenges.
For safety reasons, the Organiser reserves the right to limit the number of participants in the Event.
Registrations cannot be transferred under any circumstances.
Anyone who gives his race number to a third party will be held responsible in the event of an accident caused by or involving the latter during the Event.
The Organiser declines all responsibility should such an accident occur.
The race number must be completely visible throughout the race.
Article 5 – COLLECTION OF RACE NUMBERS
Race numbers must be collected in the Run In Reims Village, Stade Auguste Delaune, 37 Chaussée Bocquaine, 51100 Reims, on Friday 13th October and on Saturday 14th October.
Race numbers equipped with timing chips will be distributed to participants on presentation of the notification document downloaded on the http://www.asochallenges.com/website, a proof of identity and your licence or a medical certificate.
No race numbers will be distributed on Sunday, the day of the Event.
No race numbers will be sent by post.
Article 6 – RANKING
Participants have a maximum time of 1 hour and 50 minutes (for the 10k), 2 hours and 50 minutes (for the half-marathon) and 5 hours and 30 minutes (for the marathon) to cover the route all the way to the finish line. After the end of race vehicle has passed by, participants must comply with traffic and road regulations.
In agreement with the FFA, the age categories will give rise to a separate ranking.
Article 7 – SECURITY ON THE ROUTE
It is strictly forbidden to bring any objects to the Event site that may be dangerous or illegal, in particular drugs, firearms, blunt weapons and explosives.
To access the site and take part in the Event, the participant recognises and expressly agrees that the Organiser may call upon security personnel who will be authorised to check participants as well as inspect their personal belongings. Everyone who wishes to access the site must comply with this check. If they refuse to do so they will not be authorised to access the site.
The Organiser and the security staff may refuse access to the Event or prevent participants from taking part if their behaviour is likely to disturb the smooth running of the Event notably under the following, non-exhaustive circumstances: the use of any object which may hinder the race, the circulation and/or safety of other participants; the use of any distinctive promotion, in any form, of an opinion [political, philosophical or religious] likely to damage the image of the Event.
ARTICLE 8 – TIMING SYSTEMS
All registered participants will be issued with an electronic chip with their race numbers. The chip will be detected i) at the start line, ii) on the intermediate mats along the route, and iii) at the finish. This chip ensures compliance with the event regulations and allows for the results and rankings for each of the three races to be established. In order to ensure it operates correctly, chips must not be folded or damaged. A participant who doesn’t follow the route cannot be placed at the finish.
The electronic detection system has been selected according to strict reliability criteria. Despite tests conducted by the manufacturers, a very low percentage of cases of non-detection remains. Due to the lack of information resulting from this non-detection, the Organiser may be unable to show the official or real time for the participant concerned in the ranking. The Organiser cannot be held responsible for this.
ARTICLE 9 - FEEDING STATIONS
Feeding stations, offering water and fruit, will be set up along the entire route. There will be one feeding station for runners for the 10k, 3 feeding stations for half-marathon runners and 8 feeding stations for marathon runners plus an additional station after the finish line for all the participants.
ARTICLE 10 – RESPECTING THE ENVIRONMENT
In order to respect the environment in which the event takes place, it is strictly forbidden to leave litter (paper, plastic wrappers) on the routes. Bins will be provided at all refreshment stations. Participants must make use of them when disposing of waste.
Participants must hold onto their litter and wrappers and wait until they reach the places set up by the organisation to dispose of them.
A.S.O. reserves the right to exclude participants from the race who deliberately dispose of their waste elsewhere than in these specific areas.
ARTICLE 11 – FIGHT AGAINST DOPING
The Event is a race organised under the authority of the F.F.A., and as a result, anti-doping tests may be set up. Participants in the Event undertake to strictly respect the ban on doping as well as the provisions concerning anti-doping tests, arising from the laws and regulations in force, in particular Articles L.230-1 et seq. of the French “Code du Sport” (Sports Code).
ARTICLE 12 - INSURANCE
Civil Liability: In accordance with current legislation, the Organiser has taken out insurance covering the financial consequences of its civil liability, that of its officials and that of all the participants in the Event. As for the civil liability of the participants themselves, the afore-mentioned insurance policy will only cover accidents caused by participants during the sporting event. This guarantee can apply in addition to or in lieu of other insurance policies that participants might take out. A copy of the insurance policy is available to all participants upon request.
Personal Accident: All participants in the Event, be they holders of a sporting federation licence or not, may take out insurance by post or, at the latest, when they collect their race numbers. This policy will pay out a sum in the event of physical injury (death or permanent disability) as a result of an accident which has occurred on the event route. Compensation, according to the damages, will be paid if the insured person has an accident while participating in the Event.
THIS INSURANCE IS OPTIONAL BUT IS HIGHLY RECOMMENDED. It can be taken out in addition to or instead of any similar insurance cover and, in particular, any cover provided by a sports licence.
The information notice and application form are available on the Event's website.
(“Registrations” à “Insurance”).
Material Damage: The Organiser will not be held responsible for damage (theft, breakage, loss, etc.) to participants’ personal belongings, not even those left in its care. Participants may not, therefore, take action against the Organiser for any damage caused to their equipment. Taking out insurance against such risks is the responsibility of the participant.
ARTICLE 13 – USE OF IMAGES
13.1. Participant’s image:
The Event may be recorded for public communication purposes, in any form (notably through photos, videos, etc.), on any existing or future media, in any format, for any communication to the public around the world, for any use including advertising and commercial use. As such, each participant expressly grants the Organiser, its assignees and beneficiaries (notably its commercial partners) permission to record and reproduce, on any media and using any means, and subsequently to reproduce and represent, without remuneration of any kind, their name, voice, image and, more generally, their sporting activity within the context of the Event (hereinafter their “Image”), for a duration which may not exceed five years following the date of the Event. The participant expressly authorises the Organiser to concede to Event partners sub-licences for the use of the Image for commercial and advertising purposes.
Each participant grants their full and irrevocable permission, to the Organiser, its beneficiaries and its successors (in particular its commercial partners), for the purposes of conducting advertising, promotional or sales campaigns to 1) make any changes, additions or deletions which it judges necessary to use his or her Image under the conditions defined below, 2) include or combine his or her Image with any signatures, catchphrases, slogans, legends, brands, distinctive signs, legal information, visuals and, generally speaking, anything of any kind which the organiser uses, particularly to illustrate communications material in which they are used.
The participant guarantees that he is not bound by an exclusive contract relating to the use of his Image.
The Organiser, its beneficiaries and its successors are expressly forbidden from using a participant’s name, voice or image in any format of a pornographic, racist or xenophobic nature, and more generally are forbidden from any use that is detrimental to the participant’s dignity.
Participants are informed and unconditionally accept that their Image, recorded by the official representatives of the Organiser, may be accessible to the public without restriction on the ASO Challenges website in the Members’ Area and on the Event website under the “Results” section. In terms of the Event site, participants agree that they may be identified by any internet user by their last name, first name and/or race number.
13.2. Event Images:
Any communication of still and/or moving images of the Event recorded by the participant during their participation in the Event must be restricted to personal use and may not, under any circumstances, be used for advertising and/or commercial purposes outside the Event.
ARTICLE 14 - PERSONAL DATA
Generally speaking, personal data communicated by the participants (hereinafter the “Data”) are destined for approved staff of A.S.O., which is the company responsible for processing this data.
The Data are used to manage participants’ access to their ASO Challenges account and to process and monitor their orders relating to the Event, after sales services of ordered products, marketing and customer relations, recovery, combating fraud and commercial marketing and sending promotional material for A.S.O. and/or its subsidiaries.
The Data may be communicated to A.S.O.’s service providers to process orders and related services (notably photographs by the Official Photographer, personalisation of medals, etc.) and after sales services as well as for customer management purposes.
Participants are liable to receive telephone calls, post, email or SMS messages involving promotional offers from A.S.O.’s commercial partners, to whom Data may be communicated and released for commercial marketing purposes, unless the participant has checked the relevant box during their registration on the ASO Challenges website. In any case, you may oppose this in your “Member” area or under the conditions set out below.
Pursuant to the Law of 6th January 1978 on Data Protection and Freedom of Information, you have the right to query, access, rectify and oppose for legitimate reasons all Data held about you and have the right to oppose commercial marketing from A.S.O. and/or its commercial partners. You also have the right to draft specific or general directives about the storage, deletion and communication of your Data after your death.
You can exercise all these rights by sending an email to the following address firstname.lastname@example.org, or by post, accompanied by a copy of the signed identity document, addressed to:
Amaury Sport Organisation
Run In Reims
40 - 42 quai du point du jour
92658 Boulogne Billancourt cedex
If you are concerned by telephone marketing, you may also oppose the use of your telephone number by registering for free on the following website www.bloctel.fr.
If you are concerned by email marketing, you may also modify or unsubscribe to newsletters by directly going to your ASO Challenges customer account by clicking on the link “My Newsletters".
If you are concerned by SMS marketing, you can also unsubscribe by (i) sending “STOP SMS” to 36007 or (ii) going directly to your ASO Challenges client account and clicking on “My Newsletters”.
Your requests will be taken into account within 48 hours, except for requests sent by post, which require a period of eight days.
ARTICLE 15 – AERIAL FILMING
All participants in the Event confirm that they have been informed that on the day of the Event, remote controlled drones will be used for the purposes of media coverage and runners may find themselves throughout all or part of the Event, within 30 metres of these drones.
If need be, safety instructions will be communicated to them which they must respect.
ARTICLE 16 – APPLICABLE LAW - COMPLAINTS
Any complaints must be made in writing, in French or in English, mentioning the full name of the participant and his or her race number. They should be addressed to the Organiser’s headquarters by electronic mail to the following address: email@example.com or by post to the following address:
Run In Reims
40 - 42 quai du point du jour
92658 Boulogne Billancourt cedex
A.S.O. reserves the right, if the circumstances so require, to shorten or cancel the Event. It cannot be held responsible for this.
Participants may also contact the consumer affairs mediator. The consumer affairs mediator chosen by A.S.O. is the Centre de Médiation et d’Arbitrage de Paris (CMAP – Service Médiation de la Consommation, 39 Avenue Franklin D. Roosevelt – 75008 Paris, France). Participants may also contact the competent Public Consumer Affairs Ombudsman, where one exists.
To contact a Consumer Affairs Ombudsman, participants should first send a registered letter with proof of receipt to A.S.O. at the address given above.
If no response is forthcoming within two months or in the event of an insufficient response from A.S.O., the participant may, before contacting a competent court and within a period of one year following the first notification to A.S.O., use the free mediation services for consumer affairs connected with the Event by contacting the CMAP at the contact details given above or on its website (http://www.cmap.fr/offre/un-consommateur/) or by contacting the competent Public Consumer Affairs Ombudsman.
These regulations were originally drafted in French, which is considered as the official language. They are subject to French law. Any difficulties relating to the Event which cannot be resolved by amicable agreement between A.S.O. and the participant fall within the exclusive jurisdiction of the competent civil courts.
Article 17 – MODIFICATION -POSTPONEMENT- CANCELLATION
If need be, the Organiser reserves the right to modify the route, the position of the feeding stations and the timing points, the distance to be covered and to postpone the date and/or the start time of the Event, at any time. If the Event has to be cancelled in the event of a reason beyond the Organiser’s control, according to the circumstances, the Organiser will offer compensation such as replacing the event by another event organised by the Organiser, allowing the participant to postpone his event registration or reimbursing the cost of the race number, less the registration fees, excluding all the participant’s other expenses.
Article 18 – VEHICLES FORBIDDEN ON THE ROUTE
Bicycles, wheeled and/or motorised vehicles are strictly forbidden on the route.